Someone who likes to plan and organize events, but you are finding it difficult because you have no experience? How to build the perfect event??
Check out the article below, SaigonTV We will send you the experience of organizing the program that we have collected.
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Set goals to aim for
Goals are considered the core for you to plan the event. The curators need to clearly define the format of the event from the beginning, For example, the purpose of the event is to promote products or share knowledge, public or private event… From there, Businesses can build a suitable event organization process.
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Specify a specific time and place
The next factor you should keep in mind is the time and place of the event. About time, to ensure everyone has the opportunity to fully participate, if possible, Businesses should avoid "busy" time frames of guests.
Besides that, Right from the time of planning, the organizers should determine the event venue in advance to limit the situation of not being able to find the desired venues.. Special, for outdoor events, The organizers and the person in charge should carefully consider the weather and contingency plans.
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Build script details, program timeline
A detailed scenario, Reasonable timeline is a factor that contributes to the success of the event. Usually the event scenario will include: General scenario, MC script and sound system script, the light. A small tip for businesses is to add extraneous elements to the content of the program to avoid boring attendees..
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Make a list of items that need to be prepared
Listing the categories is also one of the "bloody" experiences SaigonTV wants to share with you. Listing the items not only helps to limit the lack of preparation, but also helps the finance team in the budgeting process.. Besides, The list of necessary items and equipment should also be written down in detail, specifically.
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Publication design, images for the event
It can be said that the publication is the face of the event. So, businesses can impress their events by designing images, beautiful items. These products may include: banner, souvenir, leaflets…. However, The units should pay attention to the design of the publication to match the theme of the event.
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Media planning
The success of the event depends greatly on the communication stage. Usually, common, normal, businesses will hire professional units to plan the promotion of the event to achieve the best results. However, Nowadays, depends on the development of social networks, Online events and communication methods are becoming easier and more popular (for public events):
- Create a landing page to introduce the topic and information to attract people.
- Increase the popularity of the event by creating a banner or advertisement.
- Use social media to promote, create a hashtag for the event.
- Send a countdown reminder email to increase event registrations.
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Need to allocate reasonable personnel
An event will definitely include many different stages. So, to avoid "mess" occurring in the working process, The allocation of personnel is indispensable. The person in charge of the event needs to manage the human resources team, motivate and motivate each department to achieve the best performance. Besides, The smooth coordination of each of our staff is also an important factor contributing to the success of the event.
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Set a limited budget for the event
One of the basic factors for a manager to plan your event is the budget. Based on the estimated budget, The department in charge will make a list of items to spend and consult prices from many different distributors. This is a matter that requires detail and attention to detail, So everyone needs to pay special attention to avoid risks.
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Prepare risk plans
When organizing an event, Risk is inevitable no matter how well prepared you are. So, Building a “plan B” is extremely important. What you need to do is think about each different unintended case and then build a reasonable backup plan.. Besides, Reviewing and testing events is also one of the activities to help limit risks.
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Hire a professional event organizer
It can be incredibly complicated to plan an entire event yourself. So, hiring today Professional event organizer Outside is being favored by businesses. However, to choose a suitable company in charge, You need to carefully consider the following criteria:
– Prepare detailed organizational plans and contingency plans.
– Unique script idea, new.
– Priority is given to design support units, logo printing, banner, leaflets, invitation….
– Stay up-to-date with new trends to keep your event engaging.
SaigonTV is a professional television company with strengths produce programs, content production, organize events... With the objective always bring good value to customers and businesses. SaigonTV organizes many services such as conferences, seminor, media advertisement, and organizing events, festival. SaigonTV is confident with the most enthusiastic staff, most active, most creative will meet the expectations of customers. therefore, Customers will get the full program and the most meaningful.
In order to gain these valuable experiences, SaigonTV has carried out many large and small events. Typically, the two programs that were honored to co-organize are Event U23 Vietnam exchanges fans at Thong Nhat Stadium in Ho Chi Minh City and Celebrate 20 Year of establishment of Southern Gas trading joint stock company (Gas South).
Above are the event organization experiences that we want to send to you. We hope the above article has helped you to know more useful information about how to organize an event.
If you have a need for advice on professional event organization services, please send a message to fanpage SaigonTV or contact us right away hotline (028) 625.522.88 nhé!
